Trello, the unlikely apprentice.

Sundays, by design, are the lower energy days. On the 7th day, the creator rested, right?

These are the quieter days where less is demanded. Where my email quiets down to a trickle so I can sort through it. I sleep a little later so my mind isn’t quite where it needs to be to start tearing through pages. Coffee, too, comes a little later.

Right now I could not ask for more. In life, in my freelance business, in my creative pursuits. Even if I did want more, I’m not sure I could manage much more. This morning I look at all the notes and half-finished projects and the loose CRM that I keep to try and maintain some sense of my client base.

When there are this many plates, there are plenty of cracks for things to slip through.

I could fool myself and say that all of this belongs in ONE notebook. But that notebook would be decimated in a manner of days. Most projects I work on outlive the capacity of a single book.

Evernote is there, sure. Yet it had wronged me in so many ways in the past. I can’t afford to lose it all again.

Trello is visual and flexible. I like Trello. A series of boards dressed like something between a whiteboard and bulletin board, each deserving of its own wall. Within the board, columns. Within the columns, cards. Notes. Everything in one place.

I come across something interesting or have a random note to jot down? That goes into the default board/column. Simply – Inbox. A distilled version of the disaster that is my email. On Sundays, I sort through the Inbox. I do it on the smaller laptop – the one that is capable of doing exactly one thing at a time.

News clips, book reviews, stuff on YouTube I should be watching – there is a board and column for all of it.

All the things I want to keep forever, there is a board dedicated to that which is worthy of archiving forever. There are columns for “sparks” – little clips that seem interesting, but I’m not sure where they go just yet (entire books were born from sparks).

I sort through my handwritten notebooks and transfer down whatever I need into Trello. That’s how random ideas become actionable (in my book).

Most importantly, there is a board that is just a template. A weekly layout. A column for each day of the week. And a column marked DONE. Each Sunday I stack the columns with what needs to be done by particular days. If it is a floating project, it lives in Monday. When Monday is over, everything either goes into “DONE” or moves to the next day. On Sunday, whatever remains goes to the next week’s template. Whatever is done gets sorted out – what gets archived? What moves to my “To Invoice” pile?

Every board gets a look on Sunday. Between running myself as a full-time freelancer, a quizmaster/event host, a publisher, a blogger, and a fiction writer – everything needs a place or else the place is somewhere in the cracks.